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Executive Assistant Birmingham

Executive Assistant

Full Time • Birmingham
Benefits:
  • 401(k)
  • 401(k) matching
  • Competitive salary
  • Dental insurance
  • Health insurance
  • Paid time off
  • Parental leave
  • Vision insurance
Spartan Invest is a full-service turn-key real estate investment firm specializing in property acquisition, renovation, and property management that is seeking an Executive Assistant to serve our Chief Executive Officer in our Birmingham based office. As assistant to the CEO, the Executive Assistant is responsible for aiding in the day-to-day operations of the company. This role requires high attention to detail, extreme focus, exceptional organizational skills, and the ability to prioritize. 

The goal of the Executive Assistant is to help funnel tasks and duties that the CEO is not able to prioritize. The role involves managing highly confidential information and serving as a direct liaison for the CEO, which requires discretion, objectivity, and the ability to separate personal views from professional responsibilities. Because this is a highly trusted, one-to-one role, professional fit and interpersonal compatibility with the CEO are critical. 

  • Acting as the point of contact between executives and internal/external colleagues
  • Assisting leadership team as needed
  • Organizing meetings and booking meeting rooms
  • Handling correspondence directed to managers
  • Maintaining and recording notes across multiple platforms
  • Arranging travel and accommodations as necessary
  • Creating reports and presentations as needed
  • Maintain and manage filing and database systems, staying informed on system updates and feature rollouts, and proactively identifying opportunities to enhance efficiency and effectiveness
  • Performing personal errands for CEO as necessary
    • Collecting and preparing materials for meetings/review
    • Cross referencing business and personal commitments with regard to scheduling
    • Various interpersonal tasks for employees
  • Assist with AREC and TREC license information
  • Assist with legal matters, record requests and highly sensitive information
  • Manage passwords
  • Facilitate operations for the building as necessary
Requirements:
  • High school diploma
  • Minimum of 2-3 years experience as an Executive Assistant, or in a role with comparable duties and responsibilities
  • Ability to multitask and prioritize tasks based on importance
  • Attention to detail
  • Extremely detail-oriented
  • Excellent verbal and written communication skills
  • Strong organizational skills
  • Great customer service
  • Professional discretion
The compensation package for this role includes a base annual salary of $60,000 to start, contingent on experience. We offer a comprehensive benefits package including PTO accrual that begins on day one and 401K with employer contribution after one year of service. We observe eight paid holidays in addition to PTO accrual and we offer paid parental leave after one year in role.
Compensation: $60,000.00 per year

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.





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